Privacy Policy

Privacy Policy 2018-07-24T13:28:22+00:00

Who we are

We are the International Association of Journal Writing and you can find more details on our about page.
Our website address is: https://iajw.org.

What personal data we collect and why we collect it

Newsletter Sign Up Forms

A visitor may sign up for our Newsletter (‘Journal Juice Museletter’) either by completing one of the Newsletter sign up forms on the site, or by checking the opt-in box when placing an order. When a visitor signs up we collect their Name, Email Address, IP Address and use it to send our Newsletter and we may occasionally send other one off communications about specific topics. You may unsubscribe from our Newsletter at any time using the link provided in every newsletter, or by contacting us.

Order and Payment Data

When visitors places an order, we collect the data shown on the checkout page as well the visitor’s IP address. We use this data to process the payment for the order and to deliver the digital products purchased to you. We also share order data with out newsletter service provider to allow us to send product specific communication.

PLEASE NOTE: We do NOT store any credit card information and will only use the data provided for matters directly related to your order.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When visitors complete the contact form we collect the data supplied on that form as well the visitor’s IP address. We only ever use this information to respond to your request.

Cookies

This site uses cookies – small text files that are placed on your device to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better.

PLEASE NOTE: We do NOT make use of cookies to serve advertising on this website, nor do we use this data to market to you on other websites.

Cookie choices

When you first visit this site, or the first time you visit after you have deleted our cookies from your device, you will be presented with a notice informing you that our site uses cookies. That notice will include a link to this Privacy Policy. If you continue to use the site after being presented with that notice, we will assume that you accept our use of cookies as described here.

How do I change my cookie settings or disable cookies?

You may prefer to disable cookies on this site and on other websites. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer’s website.

PLEASE NOTE: If you disable or block cookies, our website may not function properly. In particular you may not be able to successfully use all of the features, including the e-commerce system to purchase our products. 

The information below explains the cookies we use and why.

IAJW.org

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

The following cookies are used to store the contents of your shopping cart and are essential for the operation of our e-commerce system. They do not store any personal data:

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woocommerce_items_in_cart
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Analytics

The following analytics cookies are used to collect information about how visitors use our website. We use anonymised information to compile reports and help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the website from, and the pages they visited.

Google Analytics (collects anonymous information such as number of visitors and pages visited)

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Mailchimp (collects information about which visitors came to the site from our newsletters to measure their effectiveness)

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Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

When you place an order, we share your billing and payment details with Paypal for credit card payment processing.

PLEASE NOTE: We do NOT store any credit card information.

If you subscribe to our newsletter, we share your name and email data with Mailchimp, who provide our email list and newsletter management service. When you place an order we share information about the products purchased with Mailchimp.

When you submit a comment on our website, an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you use it. If you do have/use a Gravatar, and after approval of your comment, your Gravatar profile picture is then made visible to the public in the context of your comment.

Visitor comments may be checked through an automated spam detection service.

How long we retain your data

Order and Payment Data

We retain order data indefinitely to allow us to provide customer support, answer questions and re-issue access to your purchases if requested.

Comments

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. Visitor comments may be checked through an automated spam detection service.

Contact forms

We retain contact form data indefinitely so that we have an audit trail of customer support issues and our responses.

Newsletter Sign Up Forms

You will remain subscribed to our newsletter until you decide to unsubscribe (using the link provided or by contacting us). After unsubscribing your data will be retained for up to 6 months and then deleted. You will no longer receive our newsletters.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, have placed an order, left comments, submitted a contact form or signed up for our newsletter you can request to receive a copy of the personal data we hold about you, including any data you have provided to us.

You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

For either of these requests please Contact Us.

Please note: You will be asked to supply us with proof of identity for the above requests.

Do we send your data outside of the EU?

This website is hosted in a US data centre by a high performance, secure host, and all data is stored in that location. All data including that of EU citizens will be collected, stored and processed in accordance with this Privacy Policy.

Additional information

How we protect your data

  • Our website uses the HTTPS protocol to secure all data during transmission to and from your browser, to and from our payment processor, and to secure our access to all stored data.
  • Access to our data processing systems is protected by secure passwords.
  • We use a high performance, high security host which provides active and passive methods to stop attacks.